Quoting Special Paper

Overview

This topic describes how to quote special paper for offset, digital, and copies. The paper specified by the customer is 70 lb. Regency Text, a color paper priced per 100 lbs. by the vendor. You don't carry Regency Text in stock, and there is insufficient call for it to justify adding it to your Buy as Needed file.

First, the Product

1.	From the main menu, click the Quote button.

2.	Click the F2 button, select Digital, then double-click Digital, D1/1, 8-1/2x11, 2-up.

3.	Click the button to the right of the F3 button, or hold down the Ctrl-Key and press F3.

Next, the Paper

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1.	Enter "Regency Text" in the Name field.

2.	Click the small button in the black panel (the one pointed to by the arrow) to change priced per 1,000 to priced per 100 lbs. Or, click on "We pay per ..." in the light gray panel.

3.	Enter a cost of $228.00 in the one-carton bracket.

These are costs, not prices you charge you customers. You'll find that as you enter your cost in the one-carton bracket, costs in the other brackets automatically adjust. Obviously, Morning Flight has no way of knowing what's in your vendor's price book, so don't expect those estimated bracket costs to be actual. They may be close enough for quoting 500 letterheads but are far too risky to use for 10,000 catalog sheets. You'll find out how to enter real costs in step 9 below.

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What is actual are the minimum number of sheets or pounds of paper Morning Flight estimates you would have to order for each of the three quantities you're quoting on. That calculation is based on the type of product, ink colors front and back, full sheet size and yield, and the spoilage rate controlled by the product. Note that you can conveniently set and override that spoilage rate right here, in the special paper window.

4.	Click the Weight/Type button, then select Text and enter 70 lb. Click OK.

5.	Click the Color button. Enter "Wheatstone". Make sure the blue bullet is next to the gray color bar instead of the white bar on top. Click OK.

In all likelihood, your paper vendor will charge different prices for white and color. By moving the bullet next to a color bar, you're telling the program that Wheatstone is a color, and to price it as such.

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6.	Click the Sheet Size button. Double-click 23x35 Long.

7.	Click the Grain button. Select Full Size Short and Cut Size Short. Click OK.

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8.	Click the Cutting button. Select Cut By Vendor and Cost per 100 lbs. Enter $14.00 for cutting 80 square inches or larger, $17.00 for cutting from 79 to 40 square inches. Click OK.

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9.	Click the Price button. Enter $350.00 in the Colors, Less than Carton bracket. Click OK twice, first to close the price window, then to close the special paper window.

As you can see, Morning Flight lets you enter paper costs in any conceivable configuration, whatever your vendor is using in his price book.

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Clicking the Color button will price color paper the same as white.

Clicking the One-Price button will price all brackets the same as one-carton.

Clicking the Sort button will show you whether you've inadvertently entered costs in the wrong order. Sorting is optional. Morning Flight will automatically sort all costs when you click OK.

Zooming in

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In the print quote window, click the white Paper panel to open a paper zoom window, where you can view the results of Morning Flight's behind-the-scenes calculations. The red indent on the Ctrl-F3 button tells us this is special paper.

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