Formatting Text

Contents

Overview

Junk mail often comes in triplicate: One addressed to "John Smith," another to "john smith," and a third to "JOHN SMITH," all residing at 35 Elm Street. That's caused by lack of consistency in how information is loaded into the database, made worse when more than one person has access.

The Solution

With text formatting ON, Morning Flight will always enter text with initial caps. No matter how you key in John Smith, in all lower case, initial caps, or all caps, John will always be added to the customer file as "John Smith." That solves the problem until you come to "ABC Construction," in which case you need to turn text formatting OFF so you can enter "ABC" in all caps. Here is how:

If the Text button looks like this, do nothing. Text formatting is already OFF, and whatever you enter will be entered as is.

If the button looks like this, click it before you enter text.

•If you inadvertently entered John Smith as "JOHN SMITH," click the text button and Morning Flight will reformat the entry to initial caps.

•You can turn text formatting OFF altogether, in My File > My World > My Preferences. Keep in mind that when you do, you're flying solo.

Text formatting and data validation states are persistent. Each window initially inherits its states from My Preferences, but then preserves its own formatting and validation settings. When you accept a window with text formatting OFF, it will stay off (for that window only) until you turn it back on.